Governance

The American Association of Senior Veterinarians (AASrV) is a 501(c)(3) non-profit organization.

AASrV is an incorporated non-profit organization.

  • Certificate of Incorporation AARV – September 17, 1987 in the State of New York
  • Certificate of Incorporation AASrV - September 8, 2009 in the State of Washington
  • Designation of tax status by the US Internal Revenue Service
    • 501 (c) (7) – January 19, 1990
    • 501 (c) (3) – April 19, 2010

BYLAWS of The American Association of Senior Veterinarians

Non-profit Corporation
Incorporated June 1, 2009 in the State of Washington
Exempted under 501 (c) (3) Internal Revenue Code on April 29, 2010

  1. Fiscal year: January 1 – December 31
  2. Corporate Postal Address:
    The AASrV
    P.O. Box 1339
    Centralia, WA 98531-0735
  3. Internet Address: www.aasrv.org

Article I
Name:  The name of this corporation shall be American Association of Senior Veterinarians (AASrV), a Washington State not-for-profit corporation.Mission:  The AASrV is an organization, dedicated through the education and experience of its members, to protecting the health of all animals including man.  The AASrV fosters public health, animal health, and a sustainable environment by enhancing the science and art of veterinary medicine and the concept of one health for all.Vision:  The AASrV is an internationally recognized organization of senior age veterinarians responsible for providing advice on matters relating to the health of animals, man, and the environment, and all aspects of science and art of veterinary medicine.  The AASrV keeps its members abreast of information that can lead to healthier aging.  When solicited, the AASrV provides input to the American Veterinary Medical Association (AVMA) regarding veterinary medicine and supports the efforts of the profession through the AVMA political action committee and other advocacy groups related to federal, state and municipal legislation. The AASrV maintains open communication with its members and all sectors of the public with interest in veterinary medicine.  The AASrV is a gender neutral and culturally diverse organization.

Motto:  Good for Life
Slogan:  Reflections from Our Past: Projections for Our Future
Logo:  Registered Trademark

AASrV_®

Offices: The AASrV shall have and maintain in the State of Washington a registered office and a registered agent whose office is identical with that registered office and may have such other offices, within or without the State of Washington, as the board may determine.

Article II
Membership:  Membership may be granted to any individual who meets the criteria set forth for a category of membership in the AVMA Bylaws, ARTICLE II, Sections 1. and 2., shares interest in and supports the purposes of the AASrV, abides by AASrV Bylaws, and such other policies, rules, and regulations as the AASrV may adopt.

Categories of Membership: A veterinarian meeting the qualifications of AVMA Bylaws, ARTICLE II, Section 3 is eligible to be a member.

Rights of Membership: Members shall have the right to participate in meetings, propose, and comment on draft Rules, other actions, to be nominated, or self-nominate as a candidate to stand for election as an officer.

Disciplinary Action/Termination of Membership:  The board may terminate the membership of a member on grounds described in AVMA Bylaws, ARTICLE II, Section 5, or for failure to share interest or support the purposes of AASrV, abide by AASrV Bylaws, policies, rules, and regulations.  The basis for the AASrV procedures can be found in AVMA Bylaws, ARTICLE II, Section 5, (AVMA Bylaws-Winter, 2012) and below.

a. Grounds for Discipline.  The AASrV may discipline a member for any of the following reasons:
1. Failure to comply with AASrV Bylaws;
2. Having been found guilty of any felony or having been found guilty of a crime related to, or arising out of any type of practice including, but not limited to public, private, or corporate veterinary medicine;
3. Suspension, revocation, or other disciplinary action by any state, province, or country of the member’s license to practice veterinary medicine; or
4. Other conduct considered prejudicial to the best interests of, or inconsistent with, the purposes of the AASrV as defined in Article 1 of these Bylaws.

b. Procedures.  Discipline may include, but not be limited to, censure, suspension, probation, and expulsion.  Disciplinary action may be taken provided that a statement of the charges shall have been sent to the last recorded address of the member at least fifteen (15) days before final action is to be taken.  This statement shall be accompanied by a notice of the time and place of the meeting at which the charges shall be considered, and the member shall have the opportunity to appear in person and/or to be represented by counsel and to present any defense to such charges before action is taken by the AASrV.  Notwithstanding the foregoing, in the event a member has been convicted of a felony and the fact of such conviction is not contested, such member may be expelled from the AASrV without a hearing.

Reinstatement:  Members who have resigned or been terminated for non-payment of dues may automatically be reinstated to their prior membership category upon payment of delinquent dues

before the end of the subsequent calendar year for which the dues were payable.

Article III
Officers:  The officers and voting members of the AASrV shall be:
President,
Vice-President,
Secretary,
Treasurer,
Three (3) Directors at Large

All officers shall serve for terms of one year, or until their successors are elected and installed.  The officers shall be installed and assume the responsibility of office on January 1 of the next calendar year.
Article IV

Duties of Officers:
President shall be the chief executive officer, preside at all meetings of members and board meetings, appoint all committees, and shall be ex officio voting member of all committees, shall be designated as alternate signatory to financial accounts in case of the absence or disability of the treasurer, and other duties assigned by the board.

Vice President shall advise, consult and support the president, serve as president in the absence of the president, be a member of the board, recruit veterinarian candidates for election to officer positions, and other duties assigned by the board.

Secretary shall record, correspond, file, and serve as the Registered Agent for AASrV in Washington State.

The Secretary records and obtains approval of all board-meeting minutes, is the custodian of all minutes and AASrV documents, and maintains membership lists.

The Secretary prepares notice of meetings, agendas, composes publicity for use by AVMA.  The Secretary secures space, equipment, and speakers, and provides AASrV documents and information to members or authorized representatives.  The Secretary manages the writing, editing, publication, and distribution of the AASrV Newsletter.
Using either postal or electronic means, the Secretary provides members notice of member meetings thirty (30) days or more prior to the meeting.

The Secretary serves as the Registered Agent for AASrV in Washington (WA) State, reports on WA legislative matters potentially affecting the AASrV, and performs other duties assigned by the board.

Treasurer shall be responsible for the preparation of the annual budget, subject to review by the board, make treasurer accounts ready for financial review by a committee or a certified public accountant, and submits a proposed budget for approval by the AASrV at the annual meeting.  Treasurer shall manage investments, pay all authorized expenses, be custodian of all financial records, and other duties assigned by the board.

Each Director at Large shall serve as an officer of the board, join in discussion and provide opinion, recruit veterinarians to be members, encourage candidates to stand for election, and other duties assigned by the board.

Article V
Elections:  There shall be a nominating committee of three members appointed by the president two months prior to the Annual General Meeting (AGM).  This committee shall present a slate of nominees at the AGM.  At the AGM, other nominations and self-nominations will be received from the members.  Voting at elections shall be by voice vote or secret ballot.  No absentee ballots or proxies will be recognized.  The nominee for each office receiving the most votes, of the members present and voting, shall be declared duly elected to that office.  In the event of a vacancy on the board, the president after consultation with a quorum of the board shall appoint a member to fill the unexpired term.  An officer may be recalled and removed from office at the AGM by agreement in writing and a majority vote of members present.

Article VI
The Board:
6.1    The board shall consist of the duly elected officers of the AASrV.  A full board has seven (7) members.

6.2    The board shall administer and manage the affairs of the AASrV.

6.3    Meetings of the board shall be held at the time of the AGM and at the discretion of the board.

6.4    The board may act with mail, email, facsimile, or telephone conference call.  Such action shall be ratified at the next regular meeting of the board.

6.5    The board shall be empowered to use the service of an Executive Director.

6.6    The board shall have sole responsibility to delegate duties to the Executive Director.

6.7    The presence of four (4) officers of the board at any meeting either in person or by telecommunication shall constitute a quorum.  Action by the board shall be supported by a minimum of four (4) affirmative votes, except as required by Article XII.

6.8    In the event an officer has a conflict of interest in respect to a subject before the board, that officer shall recuse himself/herself from voting on that subject.

Article VII
Annual General Meeting of Members (AGM: There shall be one AGM held each year.  The board designates the location, time and place of each meeting.  The notice of the AASrV member meetings shall be mailed (postal or electronically) to the members at least thirty (30) days prior to the meeting.  All the AASrV meetings are open to members except during proceedings involving matters protected by Privacy laws.

Members Special Meeting:  The president or the board may call a Members Special Meeting.  The notice of the time, place, and purpose of Members Special Meeting must be sent to each member at their address in the AASrV members list at least thirty (30) days prior to the meeting.  Unless otherwise prohibited, the board may take action without a face-to-face meeting of members as long as written notice was given to members and the action ratified and recorded at the next regular meeting of the board.

Quorum: The standard for a quorum in a meeting of members is met by the number of members who attend an AGM or a Members Special Meeting.

Article VIII
Dues and Assessments: The life or annual dues for members of AASrV shall be determined by the board.  The annual dues of AASrV are due and payable on the first day of January.  The Secretary shall bill all members for the annual dues in November or December.  Members, whose annual dues have not been paid by April 1, shall be notified of their delinquency.  The membership of any member, who is in default of payment of annual dues or assessments, if any, on June 1, shall be terminated immediately.  Assessments may be levied on the members when necessary to meet current expenses, providing such assessment is approved by three-fourths (3/4) of members present and voting at an AGM or a Members Special Meeting.  The Secretary shall issue verification of membership to each member.

Article IX
Committees:  An individual or a committee may be appointed at the discretion of the president or as directed by the board or members.  All appointed individuals or committees shall submit written reports to the board as directed by the president.

Awards Committee
Bylaws committee
Education and Program Committee
Finance Committee
Historian
Legal Committee
Membership Committee
Nominating Committee
Social Committee
Other Committees or individuals including ad hoc Committees

Article X
Affiliated Regional Association of Senior Veterinarians:  State or regional organizations of Senior Veterinarians may be recognized as affiliates of the AASrV.  The Secretary of the AASrV shall advise and assist affiliate organizations in their development and shall regularly inform each recognized affiliate organization of all actions of the board and the AASrV members.  An officer of the board shall represent the AASrV with each Regional Association.

Article XI
Annual General Meeting (AGM):

Call to Order
Approval of Minutes of previous AGM
Program
Unfinished Business
New Business
Report of Nominating Committee
Election of officers
Adjournment

The AGM order of business may be altered or suspended at any meeting by a majority vote of the members present.

Article XII
Amendments:  Proposed amendments to the Constitution or Bylaws must be submitted to the Secretary in writing and signed by at-least three members, at least (30) days prior to its final adoption, and no amendment shall be effective unless passed by five (5) votes of the board.  The Bylaws may be suspended at any AGM by a two-thirds (2/3) vote of the members in attendance.

Article XIII
Dissolution:  In the event of dissolution, all remaining assets and property of the corporation shall, after necessary expenses thereof, be distributed to such organizations as shall qualify under Section 501C(3) or Section 501C(6) of the Internal Revenue Code.

Article XIV
Certification:  We, the duly elected and acting officers of the AASrV, a non-profit Washington corporation, do hereby certify that the within and foregoing Bylaws were adopted as the Bylaws of that corporation on 13 July 2015 and that the same do now constitute the Bylaws of American Association Senior of Veterinarians.

END

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